Event Pages - Archive
Administrative Assistants Retreat
October 3, 2019
Thursday, October 3, 2019
8:30 AM to 1:30 PM
September 25, 2019
ADVIS Members pay $30 per person; Non Members pay $150 per person, includes continental breakfast and lunch.
Valley Forge Military Academy & College - Eisenhower Hall
1001 Eagle Road
Wayne, PA 19087
download these directions for parking at Eisenhower Hall
Enter Gate E2 to park on the Parade Field.
Director of Professional Development
Administrative Assistants Retreat
A Professional Development program for the behind the scenes professionals who support our schools in the office and not in the classroom. PLEASE FORWARD to the appropriate staff to attend!
Our goal is to enhance the success of career-minded administrative support professionals by providing opportunities for growth and networking recognizing the vital role that you play in our independent school communities. This program is open to those individuals who assist senior level administrators, including heads of school, division heads, business and advancement offices, admissions, and communications.
8:30 AM to 9:00 AM ~ Check-in and Continental Breakfast
9:00 AM to 9:15 AM ~ Welcome from ADVIS and Benefits of your Membership
9:15 AM to 9:45 AM ~
Self-Care & Resiliency:
Giving Out Without Giving In
Rhonda Roberts, Human Resources Manager, Cornerstone Christian Academy
Why does the flight attendant on a plane instruct you to place the oxygen mask on yourself first before attempting to help someone else in case of an emergency? This presentation will focus on answering that question by defining self–care and resiliency, recognizing how it impacts our daily lives; identifying common misconceptions, uncovering warning signs and the importance of developing a personal action plan.
9:45 AM to 10:30 AM ~ Panel Discussion
With the addition of the following panelists, there will be an opportunity to hear from peers about their own personal experiences and personal action plans highlighting what “caring for ourselves” can look like. The questions directed toward the panel and corresponding answers will further equip attendees with resources to assist in moving forward developing their own personal action plans.
, Assistant to the Head of School, The Shipley School
, Assistant to the Head of School, Springside Chestnut Hill Academy
, Assistant to the Head of School, Montgomery School
, Assistant to the Head of School and Associate Head of School, Abington Friends School
10:30 AM to 10:45 AM ~ BREAK and choose 1st Roundtable Discussion Topic (see options below, or suggest your own)
10:45 AM to 11:30 AM ~ Roundtable Discussions Round 1
11:30 AM to 11:45 AM ~ BREAK and choose 2nd Roundtable Discussion Topic
(see options below, or suggest your own)
11:45 AM to 12:30 PM ~ Roundtable Discussions Round 2
12:30 PM to 1:30 PM ~ LUNCH
1:30 PM ~ Dismissal
Roundtable Discussion Options
The following discussion topics will be available to select from at the retreat, and you will have an opportunity to suggest your own. There is no need to commit firmly to these topics at this time, however we ask you to select the
two topics of greatest interest to you
on the registration form to assist with our planning.
Self-Care and Resiliency
What do you do to help sustain and nourish yourself throughout the year?
What strategies do you use when things get stressful?
How have you successfully advocated for use of these strategies?
Why do you see resiliency as an important skill?
Share an example from your own resiliency or that of a colleague. What can we learn from this?
What would help you become more resilient?
In what ways do you support resilience in your community? How do you model it for faculty, students and parents?
Time Management and Technology
Do you have an overall approach or philosophy when it comes to time management?
Do you have an overarching tool that keeps everything moving in the same direction?
What has been the biggest time saver you have discovered this year?
What things sneak into your day and disrupt your perfect time managed plan? How do you get back on track?
What did you do that didn’t work?
How have you been able to say “no”?
How do you manage long conversations and visitors?
What tech tools are making your life easier? What tools are making your life more complicated?
In your own workflow, what tools have you personally come to rely on?
Professional Growth, Leaning in and Stepping up to Leadership Opportunities
Share one of your professional development goals
What types of resources have you found valuable?
Blogs, listserves, publications, social networks, networking groups?
What types of skills are you interested in strengthening?
Do others have ideas of how you could access related resources?
What strategies have you used to help demonstrate the value of dedicating resources to your professional growth?
What is one leadership opportunity that you have taken advantage of in the past year? Was it offered or did you seek it out?
What other types of leadership opportunities do you see offered in your school?
What do you see as holding you back from leadership opportunities?
What is one way that you are planning on stretching outside your comfort zone in the coming year to build yourself as a leader in your community?
Influence and Advocacy and the Role of Informal Leadership
In what ways does your role carry power? In what ways does it have influence? Are these different? Are they equally valuable?
Share an example of how you have used your influence effectively in your role.
If you are looking to develop these areas, how have you prepared yourself to have greater power and influence?
What is one way you could increase your power and influence in the coming year?
How do you use your voice to help others to gain their voice and advocate for them?
Critical Conversations, Parent Communication and Communication Tools
How would you define a critical conversation?
Share the context of one opportunity for a critical conversation that presented itself in the last year. Did you have the conversation? Why or why not? Was it successful?
How are critical conversations with colleagues supported (or not) by the culture of your school?
What new communication tools has your school brought on-board this year? How are they working?
What are the major ways that your work intersects with parents?
What are the best aspects? What is most challenging?
What has increased your success in communicating or working with parents in the past year?
What areas of communication do you manage in your school? How is it going? What tools do you use? What has been effective in making this a more manageable task?
Project Management and Supporting Your School Through Change
Share an example of a major organizational change that your school is facing. What is your role in supporting this change?
What have you found valuable in managing a major shift in the past?
Leadership transition – Who has been through this type of transition and can speak to the process and their big takeaways? What were the important pieces you managed or that touched your role?
Share a project you shepherded in the last year. What is coming up next year?
What strategies and tools do you use for keeping a project organized?
How do you keep a project moving forward when the progress stalls?
What have you found to be the most effective strategies for getting the most out of meetings and getting the assigned tasks completed by the assigned people?
Building Supportive Inclusive Schools
What are the major areas your school is working on this year? How are you moving these initiatives forward as a community?
Who at your schools holds this work? How is it structured?
What are the biggest areas of challenge? Of success?
What resources and tools have been valuable in moving your schools forward?
About our Presenter and Panelists:
Human Resources Manager, Cornerstone Christian Academy
Rhonda Roberts is a human relations professional who comes with over 20 years of experience in the non-profit industry. She is currently working in the private education sector, with extensive experience in organizational management. Rhonda has also served in administrative roles.
Rhonda is an alumna of Temple University’s Department of Education with her master’s degree in Adult Education and Organizational Development. She is a member of Delta Sigma Theta Sorority, Inc., a non-profit service organization, as well as a member of the Society for Human Resource Management. Rhonda and Lee, her husband of 36 years, reside in Cheltenham, PA, and they are the proud parents of two adult sons and four grandsons.
MEET OUR PANELISTS
From left to right:
Assistant to the Head of School, The Shipley School
Val is a graduate of the University of Pittsburgh, where she majored in psychology and minored in English Literature. After many years in the publishing field, Val moved into the independent school world, spending five years as the Assistant to the Head of School at The Cathedral School of St. John the Divine in New York City. She has worked at Shipley in the same role since 2017.
Assistant to the Head of School, Springside Chestnut Hill Academy
Maria joined Springside School in 2010 at an exciting time when Springside and Chestnut Hill Academy were joining forces to become SCH Academy. Maria has enjoyed the adventure of the past nine years with the evolution of the 62 acre campus. Maria is proud to share her SCH experience with her two children, Roman '26 and Siena '28. Prior to joining SCH, Maria worked as a Program Manager at Drexel University and is a lifelong resident of Philadelphia. Maria, her husband Thomas, Roman and Siena quietly reside in Andorra, Philly's best kept secret!
Assistant to the Head of School, Montgomery School
Janis is beginning her 16th year as Assistant to the Head of School at Montgomery School. Before landing in Chester Spring, Janis worked as an elementary school librarian in Colorado, a preschool founder and director in California, and a speech and language pathologist in NJ. Janis has moved around the country, (8 times in 21 years) with her husband’s job. Janis also serves on the board of a Christian K-8 school as well as fundraising chair for a $3 million building project. Janis lives in Chester Springs with her husband, has 3 married sons, and 4 grandchildren who are the love of her life.
Assistant to the Head of School and Associate Head of School, Abington Friends School
Polly has worked at AFS for 20 years, beginning as the assistant to the associate head of school and to the facilities manager. She has been the assistant to the head of school for the past seven years and is still the assistant to the facilities manager. Prior to working at AFS, Polly managed a law office and a medical practice. Polly lives in Jenkintown currently and grew up right down the street from Abington Friends School. She has two sons who both attended AFS and currently live in Atlanta and San Francisco. Polly goes to see them whenever time permits!
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